If you change the values in the cell range to which the conditional formatting is applied, the formatting will automatically be applied to cells that meet the requirements. The cells containing values that match the conditional formatting rule you applied, will be automatically formatted. Make a selection for how you wish the cells to be formatted and press OK. From here you can apply any formatting combinations that comprise number formatting, font, cell borders and cell fills. The Custom Format option will launch the Format Cells dialogue box. From the dropdown list, either select one of the preformatted cell options, for example Light Red Fill with Dark Red Text, Green Fill with Dark Green Text, etc., or select the Custom Format option.ħ. After entering the base value, click on the dropdown arrow next to the formatting list (circled in yellow in the screenshot below):Ħ. In our example in the screenshot above, we wish that all cells that contain values that are greater than $50 be formatted.ĥ. all cells that contain a value that is larger than the one you entered will have the conditional formatting applied to it automatically. In the Format cells that are GREATER THAN box, type the value that forms the basis for the rule, i.e. This will open the Greater Than dialogue box.Ĥ. Select Highlights Cells Rulesfrom the menu list and then select Greater Than. Select the Home tab on the Ribbon and then in the Styles group, click on the Conditional Formatting button.ģ. In our example in the screenshot above it will be the Price column.Ģ. Select the data you wish to apply the formatting to. The Highlight Cell Rules option allows you to apply conditional formatting based on conditions such as:ĭepending on the type of data you wish to analyze you can pick one of these options or click on More Rules to customize a condition.įor example, say we have a worksheet containing a price list of items and we want to ensure that whenever a price higher than a specific amount is entered, the cell changes color automatically (see Price column in the screenshot below):ġ.
Conditional formatting excel youtube how to#
Next we look in more detail at how to apply conditional formatting. Each category has several subcategories that you can explore individually.ĭepending on the type of data and how you wish to format it, you will find an option in the conditional formatting list. This will open a menu list with available categories of conditional formatting (see menu circled in yellow in screenshot below). In the Styles group, click on the Conditional Formatting button. In an open worksheet, click on the Home tab on the Ribbon.Ģ. To experiment with conditional formatting options:ġ. There are literally thousands of variations of conditions and formatting types that can be set and it is worth having a look through the available options. For example, if a NO in the Pass column (see screenshot above) was changed to a YES, the cell will automatically be reformatted to green shading. A conditional format that highlights cells that contain the word YES in green and the word NO in red, has been applied to the Pass column:Ĭonditional formatting is a replacement for manually finding and formatting individual cells or groups of cells and also automatically adapts to any changes made to the contents of a cell. A conditional formatting rule that displays amounts lower than $15,000 in red font and amounts higher than $15,000 in blue font, has been applied to the Salary column. Conditional formatting is a great timesaving tool that ensures consistency and accuracy in formatting data using the same formatting rules. If you apply conditional formatting to an entire worksheet, the rule will continue to be applied to data that you add or change on the worksheet. You can create conditional formatting rules for just about any condition. You can, for example, decide that all cells containing the word YES must be formatted with green font and all cells containing the word NO, should be formatted in red font. It allows you to quickly create a visual analysis of a worksheet by applying formatting to specified cells based on their contents.
Conditional formatting excel youtube free#
Test your Excel skills with the corresponding FREE Online Multiple ChoiceĬonditional formatting is arguably one of Excel’s most useful and fun features. This can help you focus on what’s really important. all cells over $5000 or the top 10 items or all of the cells within a date range. You can apply different formatting to a cell or cells that meet your specific conditions i.e. Free Excel Tutorial – Conditional Formatting – Excel 2010 Training Conditional Formatting Excel Tutorialįree Online Microsoft Excel Tutorial * What is Conditional Formatting?Ĭonditional Formatting lets you highlight data.
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